Administration

Smart reconciliation

Match every bank transaction to the right invoice, expense, or payment: deterministic rules first, an AI suggester for the tricky cases. When nothing fits, the same engine drafts a ready-to-confirm expense, invoice, or contract from the transaction or its source document.

Agent

Effort: Light-medium · 3-5 days
Maturity: Production
Industries: Financial services, Banking, Fund administration, Corporate services
Integrations: BlueCube Core, BlueCube Easy Admin, LlamaIndex

What it does

The reconciliation system clears your bank feed by pairing each transaction with the record it settles: invoices, expenses, recurring charges, inter-account transfers, VAT payments, and credit-card closings. A deterministic matching layer handles the obvious cases on confidence-scored rules, and every confirmation feeds a learning loop that sharpens future matches to your counterparties and patterns.

For anything the rules cannot resolve cleanly, the AI Reconciliation Suggester steps in. For a given transaction it assembles a focused context (open invoices and expenses, recurring charges, nearby transfers, and open VAT payments within a 90-day window) and asks the agent to rank the best candidates, each returned with a confidence score and a plain-language reason for the match. You stay the decision-maker: suggestions are presented for review, never auto-committed. The same flow runs in bulk, so a freshly imported statement can be triaged in one pass instead of line by line.

When a transaction or document has no counterpart yet, the system shifts from matching to creating. The AI drafts the missing record (an expense, invoice, or contract) pre-filled with counterparty, dates, amounts, VAT, and even line items pulled from the underlying document. Document triage proposes the right action (link to an existing record, create a new one, or flag a duplicate) with alternatives ranked behind the top pick, and contracts get a guided wizard. Every draft opens in an inline form for you to confirm or adjust before it is saved.

Why it matters

Most matches happen before you lift a finger. Deterministic, confidence-scored rules clear the routine transactions automatically, so AI and human attention go only to the genuinely ambiguous cases.

The hard cases get a reasoned recommendation, not a guess. The AI suggester explains why each candidate matches and scores its confidence, so you approve in a glance instead of hunting through ledgers.

No dead ends. When nothing matches, the system creates the missing expense, invoice, or contract for you, pre-filled from the transaction or its source document, turning a blocker into a one-click confirm.

It learns your books. Every confirmation feeds back into matching, so recurring suppliers, transfers, and payment patterns get recognized faster over time.

Reconcile a whole statement in one pass. Bulk mode triages an entire imported batch at once, collapsing hours of line-by-line clearing into a single review.

You stay in control of the ledger. Matches and AI-drafted records are always proposed for review; nothing touches your accounts until you confirm.

Integrates with

BlueCube CoreBlueCube Easy AdminLlamaIndex

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